In order to cut out this tedious dependency factor, digital and electronic signatures is emerging as a helping tool for businesses. Imagine how smoothly works will be accomplished sans the heirarchical ritual one has to undergo every time.
Before getting to E-Sign's exclusive service offers, let us understand what do these terms digital and electronic signatures mean, is there a categorical difference between them and how can businesses actually benefit from them?
A digital and electronic signature are not same. The former is an advanced form, almost a sub group of the electronic signature that assures a greater security level. It is like taking a paper sign and converting it into a electronic fingerprint based on the PKI (Public Key Infrastructure) technology. The most advantageous factor about a digital signature is that it prevents forgery and tampering of any kind as the sign cannot be copied or altered.
Electronic signatures are digitized images of handwritten signatures on paper. The fact that attempts to copy-by-typing can occur, this format needs greater levels of proprietary software security unlike digital signatures. In fact there are instances that show such e-signatures do not have legal validity and need other software sto validate documents.
These digital signatures are especially useful for eCommerce businesses who cater to customer demands on a virtual space. The need for water-tight legal documenatation and transactions is key for a healthy business-client relationship to foster. In addition, digital signatures facilitate administrative processes by saving paper and closing deals in a singular move.
In this regard, e-Sign is a service we love to talk about. The U.K based web platform allows businesses to access their service from anywhere - be it tablets or smartphones and upload documents for a secure signing between parties. They use QR codes with 256 bity advanced data encryption technique that assures a unique signature to each user and even offers a systematic document audit tool to keep track of past transactions. Integrated to Amazon's cloud service data storage is a seamlessly clean process.
A paid service, the company offers business specific plans very nominally. There are 3 basic pricing plans-
a. A casual trial plan for free where a user can upload upto 2 documents in a month.
b. The freelancer plan priced at $10 dollars a month, allowing 2 documents by two users to be uploaded.
c. For businesses there is a multiple user plan that enables uploading unlimited documents upto a tune of 20 users a month at $22 dollar fee.
Here's a simple 6 step process to get going with once you signed up for its Beta version.
1. The service allows users to upload files in varied formats like PDF, Word doc, text files etc. All one has to do is upload the files on the blue bar or use a Dropbox action to upload.
2. Account holders can now self sign uploaded documents, send it over for signature or co-sign documents in a single day's span.
3. If you require extra information such company name, job titles, contact numbers to be incorporated with the signature, you can send over a request for the same.
4. Once you approve and signed the document, until you select the "AGREE" option the procedure does not get processed in entirety. Likewise, if documents are sent for approval, the other party receives an "AGREE" or "DECLINE" link for signature approval.
5. Once the documents have been signed, e-Sign generates a unique QR code with a digital fingerprint assuring secure credentials that is legally binding.
6. The audit trail tool systematically keeps a record of signature history for your perusal, allowing you to keep track of which party has agreed or declined your signature offer.
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An e-signature is simply an electronic version of a handwritten signature used in legal documents.The details given above are very valuable to get most knowledge about Electronic signatures.
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