Faxing is still an integral part of most businesses and their daily operations. They use it to send and receive contracts, orders, and various other documents needed to keep the business going. However, in today’s business landscape where everything is shifting to mobile and the internet, a traditional fax machine may have a difficult time keeping up.

In fact, there are a lot of businesses including home-based businesses, that have shifted to a more modern way to meet their faxing needs and they have done this by making use of internet fax services that are based in the cloud. The greatest advantage is that it is available from most anywhere, and anytime work needs to be accomplished. One overlooked factor is the reach of electronic fax services because a lot of its users are still unaware that it can be used for more than just sending and receiving documents; it can also manage them. Here are a few ways how.

Large files are no longer a problem

With businesses shifting to more technologically advanced methods, the files that are sent back and forth have gotten larger. Sadly, most e-mail service providers often have a limit of 25MB while companies with their own hosted servers have smaller limits. With internet fax, you can easily share the files that are simply too large to be attached to e-mail. Some service providers allow you to upload files that are easily over 25MB, avoiding the less than efficient method of breaking files up into smaller pieces. They also assure you that your documents are secure, as well as uploaded without having to try more than once.

Digital signatures

Another convenient feature of online fax is that it already gives you the capability to sign a document without the use of a pen and paper. A good service provider typically offers this service that lets you edit, as well as sign documents online without having to print out a hard copy. They work by capturing your signature digitally and once captured, allow you to paste it onto any document.

Fast and easy document retrieval

By signing up with the right service provider, you can easily search for a particular document just by typing its name into a search bar in the same way you would input search terms into Google when looking for something on the internet. This saves time because you will no longer have to sort physical documents one by one.  Simply input the name, topic, or any other keyword that will enable you to narrow down the number of documents to the one you may need.

By using one revolutionary tool, you are able to have a service that performs multiple functions that all enable you to improve your work processes. With a reliable internet fax service provider, you are bound to get all the features mentioned above, as well as many others. In the process, you will be clearing up space in the workplace by getting rid of a bulky filing cabinet and maybe your conventional fax machine.

Author Bio:
Monique Jones is an Engineer who deals with telephone systems. Besides being an Engineer, she also works as a part time writer. She helps her colleagues and other people about their communication issues, giving effective solutions to address their needs.